Washington Biathlon Association

Meeting Minutes
WASHINGTON BIATHLON ASSOCIATION
December 6, 2004

President Chris Caviezel called the meeting to order at 6:34 p.m.
Present were Chris, Vice President Jon Matson, Secretary Bob Vallor,
Treasurer Jack Seabrook and Board members Mike Spillane and Jay Bender.
Members Steve Eastwood, Jim Slyfield and Steve Gilyeart also attended.

Past meeting minutes were discussed. These included minutes from the
board meeting of 09-07-04, the special meeting of 09-20-04 and the
annual membership meeting of 11-17-04. Jon moved to accept the minutes,
Mike seconded and the minutes were accepted (6-0).

Jack gave a Treasurer's Report adding detail to assist new Board
member Jay Bender. He reported the end of the fiscal year was 10-31-04.
The account balance for checking was $4976.20 and the balance for
savings was $2503.42 for a total of $7479.62. He advised that there had
been a "wash" in account activity since 10-31-04, so the current
balances were the same. He told the board that the expenses for the
annual membership meeting were $69.63 and that he did not have the WBA
checkbook when they came due, so he paid them out of his own pocket. He
told the board he would be reimbursing himself that amount. The
"wash" Jack mentioned was a member bought a racing suit and
jacket from Mike Lunenschloss but paid with a check for $228 made out to
the WBA. Jack deposited the check then wrote Mike Lunenschloss a check
for $228.

Regarding memberships, Jack gave Bob renewal memberships for Jay
Bender, Victor Woo, the Reed's (family), Aaron Scott, Jim Slyfield,
Steve Eastwood, Dave Shaw and Lisa Snider (family), Tom Breen, John
Whisler and Sibylle Wilbert, Mike Spillane and Chris Stone. Jack moved
to accept all of the renewals. Bob seconded and all were accepts (6-0).
New membership applications were received from Daniel Cole of Olympia,
Steve Gilyeart of Seattle, Wayne Wessels of Mukilteo, Marie Garrett of
Peshastin, Sven Koehler of Seattle and Casey Smith of Winthrop. Jack
reported that Casey is 12 years old and applied as a junior member.
Jack was not clear if Casey was able to compete in .22 caliber biathlon.
There was a discussion that he had been a member in 2003-2004 under his
parents family membership, that IBU rules had changed to allow younger
competitors if they had the required training. Bob noted that Casey had
more that adequate training. It was noted that at 12, Casey would not
have voting rights under the WBA by laws. Jack asked that we hold on
Casey's membership and check with his parents. If they planned to
renew their membership for 2004-2005, they would not need a separate
membership for Casey and its expense. Bob agreed to contact the
Smith's. Jack moved to accept the five adult memberships and hold
on Casey Smith's until Bob could reach his parent's. Jay seconded
and the memberships were accepted (6-0).
Jay asked what sort of background check the WBA did that necessitated a
vote. There was a discussion of the firearm instant checks run through
a Federal Firearms License (FFL) holder and why the WBA did this when
the USBA doesn't. There was also a discussion of whether membership
could be denied to an applicant. By-laws Article 3 sections 1, 2 and 3
were cited, noting that for cause, membership could be denied but no one
person held that authority, it would have to be by vote of the board.
Jon and Jack pointed out that it had never happened in the WBA but was a
possibility, when someone's behavior and/or activities were
detrimental to the association as addressed in the mission statement and
by-laws. Regarding background checks Jay was told that the new members
had been accepted, pending FFL checks, since there was no other
discussion of the applicants. The association secretary would arrange
the checks and only report if something came up.
Jay asked about the situation of voting rights and memberships received
the time of the annual membership meeting, specifically citing the case
of Marie Garrett. The situation was discussed and it was noted that
problems in October forced a no-quorum situation and a postponement of
the meeting until November 17. That Marie was not a member for the
2003-2004 year and would not have had a vote at the October meeting,
(which was delayed into November) as her membership began 11-01-04. Jon
and Bob pointed out that her case was the only time such confusion had
occurred in WBA history and they acknowledged the situation should have
been more clearly explained to Marie at the annual meeting. It was
pointed out that the WBA membership form is an application, not just a
registration form. There was more discussion of the by-laws and that
potential changes would be discussed at future meetings.

Jon gave an update on the WBA website and what he saw as needed
improvements. He said that the website runs on Macromedia's
"Dreamweaver" software, version one. Dreamweaver was up to
version four. He said that we needed to upgrade and wanted to include
Macromedia's companion software called "Contribute", which would
allow updates to the site to be done by more than just him, when he
could get to them. He discussed shared use with another organization he
was involved with, the WFFA, and also Macromedia's 'donation
program' for IRS 501C3 non-profit organizations. His other group, the
potential sharer was not 501C3, they were and IRS 503C5 non-profit and
may not qualify for the donation program, but they could share in the
cost of the Dreamweaver and Contribute software. He reported that
through the Macromedia donation program the two software programs would
come to under $100, hundreds less than to buy them at retail. After
discussion Jack moved to authorize Jon to buy both programs as long as
combined they did not exceed $100. Bob seconded and the motion passed
(6-0). Sharing the program with WFFA would be left to Jon's
discretion. Jon said he would probably need an hour or more to bring
the board up to speed once the software was obtained and installed and
that a special meeting may be needed. Mike said he could arrange for
presentation support in his office. Jay asked what the current website
service was and what the cost was. Jon advised that the web host and
e-mail service were through Yahoo at $14.95 a month. He added that he
need to get Jay added onto the e-mail service so a '.wabiathlon.org'
address could be made for him, forwarding e-mails to his personal e-mail
address. Jon closed by saying he wanted to get the software updated as
soon as possible so he could register the association name.

Bob began a discussion of the Target project advising he did not have
good news to bring to the board. He said for much of the last month he
has been away and dealing with a serious family illness, but he had made
calls to the target welder and had not received a response. He said
that he called and paged as late as an hour and a half before the
meeting and got no response, noting he has never received a response to
a page. He said that he was frustrated and some sort of action was
needed, once authorized by the board. Jay said that he had been
discussing the situation with Ed Callahan, a welder, who works for the
Stevens Pass Nordic Center. Ed had provided some advice on proceeding
with the project, finding welders to do parts of the project. Jim
Slyfield mentioned welders associated with the Seattle Pistol and Rifle
Club at Machias as potential solutions. Bob added another batch of bad
news related to the project. The Central Washington Range Conservancy
grant for the ten targets bought by the Sun Valley Shooting Park,
arranged by member Joe Stuhley had been revoked because no targets had
been delivered. As a result Joe had suffered a loss of position in that
organization and Joe had taken on personal financial responsibility for
the ten targets, which Bob was upset about. Bob said it was past time
to issue a delivery date ultimatum to the welder and if not met to get
the targets parts back, pay the welder for the work he had done and find
new welding source(s). The situation was discussed and Jay and Jack
suggested having Ed Callahan along to assess what percentage of the work
the welder had done and base what monies he was due on that. It was
agreed that Bob, Jay, Jack and Mike would work on this in the coming
weeks. There was talk about how many vehicles would be needed to move
all the parts and where they could go. Jay said his shop was a
possibility, once he checked the space. Bob and Jay will coordinate the
next step, but action will be made in the next few weeks. Jack gave an
overview of the target finances to date, noting sources and amounts of
income for the project and what expenditures had been made, how they
were made and to whom. Jack's figures were off from Bob's spread
sheet by what Jack though was about $200. Bob said that he thought he
could see where an expenditure was not listed Jack's figures and the
two will compare accounting and report back at one of the next few
meetings. The board was advised that receipts and documentation for all
monies spent on the project were on hand. Jack reported a buffer of
nearly $1000 over what the welder would be due for completed work and
what is in the target fund.

Jay asked an off-agenda question regarding race fees taken in for the
race that was cancelled in August. Jack and Chris explained that all
who paid for entry had been contacted and their checks were destroyed or
returned to them as they requested. No entry fees for the cancelled
race were deposited or retained.

Chris opened a discussion of the coming winter race season, which had
not been officially set due to the target situation and the need to
avoid any more race cancellations due to no targets. There was
extensive discussion of the scheduling criteria, accounting for the race
schedules of the PNSA cross country ski Junior Qualifiers, the Stevens
Pass Nordic Center schedule, Methow Valley Biathlon's schedule, BC
Biathlon's schedule, the Kongsberger Ski Club cross country ski races,
Snoqualmie Pass Nordic Center cross country ski races, cross country ski
races in the Methow as well as holidays, ski area promotions and other
regional events. Chris noted that Washington National Guard scheduling
was no longer a factor. Race formats were set aside for the next
meeting but the season schedule was set for:

January 8th and 9th, 2005 at Stevens Pass Nordic (if targets are
available, paper target clinic if not) with Jay Bender as the Race
Director.

February 26th and 27th, 2005 at Stevens Pass Nordic with Bob Vallor as
the Race Director and.

March 12th and 13th, 2005at Stevens Pass Nordic with Jay Bender as the
Race Director.

Methow Valley Biathlon had set their races on December 18th and 19th,
2004 and March 5th, 2005.

Jim reported that several members expressed interest in attending races
in British Columbia, specifically at Mt. Washington on Vancouver Island.
The BC Biathlon schedule was examined and accommodated as much as
possible.

The next meeting of the board was set for Monday, January 3rd, 2005 at
6:30 p.m. in Mike Spillane's offices at 2200 Sixth Ave, Seattle.

Chris moved to adjourn the meeting. Jay seconded and the meeting ended
at 8:18 p.m.

Bob Vallor, Secretary